For Staff and Administrators

LCMS+ can help you:

  • Quickly import and export data
  • Easily create and manage users and groups
  • Track what is being taught and where it is assessed
  • Generate detailed financial, accreditation and usage reports with just a few clicks
  • Carefully control access to events, courses and menus with our highly flexible, role-based security model

With these tools:

  • In-depth reports based on both core competencies and goals and objectives that are directly linked to all learning events, learning materials and exams
  • Flexible options for granular management of groups and user permissions
  • A flag-driven system that lets you configure preferences that fit your institution

 

Have more questions? Check out what other Staff and Administrators have asked us:

We need a student-centered system. Does LCMS+ enable students to log into to a personalized space where they can see their schedule on a calendar and access course information including learning goals, instructional activities, and all reading materials?

Yes! This is the paradigm for our whole system – it’s a calendar-based approach to learning and curriculum management. All users have the option of viewing their personalized calendar or the comprehensive calendar. This can be defined in the user’s preferences, or in real time via a checkbox on the calendar. Click here to learn more about our calendar-based approach.

We currently have separate systems to manage course content, examinations and evaluation. This creates several inefficiencies and lost opportunities to track data. It looks like LCMS+ can manage these functions from within a single platform?

Yes – LCMS+ performs all three tasks that you describe from within a single platform. That’s a reflection of our core belief that technology solutions must be fully integrated to be fully effective. As a result, we are able to centrally manage all of this data at the course level and tie it all back to goals and objectives. This also allows course directors to log on to one system for a complete view of their course.

Our students are required to track their satisfactory performance on a variety of procedures. Does your system have a function for logging procedures and/or tracking learning portfolios?

Yes. We have a patient encounter tracking system (PET) that tracks procedures and patient types that is tied back to the course. This allows course directors to track the student’s progress. The system also logs duty hours to ensure compliance with local laws (this can be customized according to state regulations). We also have a customizable portfolio that can track documents in various folders or categories.

It would be helpful if our students could get prompt feedback on how they have performed on examinations, especially for formative assessment activities. Does your system have this feature?

Yes. Exams can be set up with a number of feedback settings, such as:

  • No feedback
  • List of questions answered
  • List of questions answered + response
  • List of questions answered + response + correctness
  • Option to generate a customized PDF document that can be downloaded by the student or emailed to them.

In addition, super-immediate feedback (SIF) is an option that allows students to see feedback on questions and answers as they are taking an exam. SIF helps you turn the exam system into a learning tool so your students don’t just see the correct answers – they can actually understand why their answers were right or wrong.

We are interested in how LCMS+ can help with curricular mapping. Many systems seem to be limited by the amount of time and oversight required for data maintenance. How does LCMS+ improve upon these tools?

Collecting the granular data is time-consuming. But the better your data, the better your results – and the better your system will serve you, day-in and day-out.

Interestingly, we have found that, at most medical schools, only about 15-20% of the curriculum changes between years (or sections). So once you get the data in, the LCMS+ course rollover system makes course maintenance much quicker and easier.

The course rollover system copies all of the data from a previous instance of a course into a new instance. This preserves goals and objectives, course materials, faculty and staff assignments and other key data that used to be entered manually. Every time.

LCMS+ also features management functions to allow course coordinators to more easily adjust the course after rollover. On average, it now takes about a day and a half for a course coordinator to roll over and adjust a 10- to 15-week course. Of course, we continually refine this process based on internal analysis as well as user feedback.

How well do you match up with AAMC and LCME requirements?

LCMS+ was specifically designed as a curriculum management system for undergraduate medical education that comports with the requirements of the AAMC. We are working with the AAMC to assure compliance with their new Curriculum Inventory tool, which is scheduled to replace the CurrMIT database in 2014. Once the new portal is completed, schools running LCMS+ will have the tools to fully comply with the AAMC requirements to communicate the status of their curriculum.

One of the most compelling features of LCMS+ is its in-depth tracking of faculty contribution, goals and objectives and core competencies, which aligns directly with the reporting and accreditation requirements of the LCME. In fact, this ability to completely map goals and objectives to the curriculum has been cited by the LCME as a point of excellence in our system as implemented at Duke University School of Medicine.

In addition to our cooperation with AAMC, we have also been actively involved in the MedBiquitous Consortium.

Our educational administrative leadership wants to have summary reports of student and faculty performance as a part of the overall program evaluation of the curriculum. Does LCMS+ enable customized reports of evaluations at the course or program level?

Yes. LCMS+ offers an evaluation system that is linked at the course level. Once this data is collected, customized reports can be created from this data. We are currently developing an analytics module for this purpose to codify much of the reporting that is being done manually based on this data.

What tutorials, seminars, or help sessions are available for end-user experience improvements and instructor/content manager education?

We have a substantial wiki that serves as a good general reference, as well as several instructional videos on our YouTube channel. We are actively developing manuals designed for faculty, students, course directors, and staff. These manuals will be integrated with the current reference material.

Additionally, we are creating courses on our demo system that will be designed around these manuals. Each course will be one week long, and will consist of a series of lessons, exercises, and exams designed to familiarize users with the system.

Given that information such as copyrighted lectures, recordings, exams, grades, and patient encounters are stored in CMSs, tell us about the security methods and software features used to prevent sensitive information from reaching the incorrect users.

This is a big issue for most schools, so we are adding an user-definable attestation form to the upload function. If you choose to use this option, any user who uploads materials to LCMS+ will have to acknowledge the attestation to get access to the upload function. We also track the user ID of the individual that uploads any file.

We want to give our course directors a user-friendly way to tap into question banks to create and administer nearly all their exams via web-based testing. Does your system enable this service?

It sure does. Course directors can search through all questions that have been created in LCMS+ to build a customized question bank for their course. This customized question bank is then available for all exams created within the course. There is also an option that lets faculty create questions based on their lecture, and these questions are sent directly to the course question bank.

We employ a clerkship lottery to assign rising M3 students to numerous rotations and sites. Does your system have a feature that would allow this sort of scheduling?

Yes. LCMS+ gives you a lottery system that allows users to rank-order their preferences from a defined list of courses. The system then allocates space in the courses based on the student’s rank-order, and it will randomly select from the pool of equal rank-orders in the case of over subscription.

The LCMS+ Lottery module also has a first-come, first-serve option, called a Signup Sheet, to augment the rank-order functionality. Students will see both the Signup Sheets and Lotteries in the Reminder window each time they log in to the system for ease of access.

Administrative and support staff currently spend a lot of time manually reserving and tracking room assignments for teaching activities and student study room usage. Does LCMS+ have a feature for reserving and scheduling teaching and learning space?

Yes. LCMS+ offers a room tracking system that allows you to define all your learning spaces and specify the campus or other special location. Each event must be assigned one of these locations. The system then uses this information to check for scheduling conflicts. Most users cannot double-book a room, but there is a special group that is allowed to create and/or resolve conflicts. (Conflicts may be necessary, for example, if two classes are taking a proctored exam in the same large group area.) Rooms can also be flagged as exempt from the conflict logic (i.e, ‘main quad’, etc.). If you enter the required data into the room definition, the system will also link to Google Maps to provide a map and directions for any event.

Can I use LCMS+ on a Mac? What about a Linux machine? Will it work with my favorite browser?

LCMS+ works on any current desktop operating system such as Windows, Mac or Linux running a current version of any major browser (Firefox, Chrome, Safari, IE, Opera). We recommend a minimum of 1GB Ram. LCMS+ is delivered entirely by browser; no desktop client other than a current major browser is required (see below for options). LCMS+ does not require flash, java, or any other browser add-ons.

All supported browsers must be a current version of the browser, meaning a version that is no more than 12 months old. The only exception is a browser that is no longer supported by the browser vendor but is still on our list (Example: IE7).

As of September 2012, the following browsers are supported (current versions unless otherwise specified below):

  • Firefox on Windows, Mac, Linux – this is our preferred browser, and the one we recommend
  • Chrome on Windows, Mac, Linux, Android
  • IE7 and IE8 for basic student functionality ONLY
  • IE9 on Windows
  • Opera on Windows, Mac, Linux
  • Safari on Mac, PC, and iPad/iPhone*

*A basic mobile/tablet version of LCMS+ is available and currently undergoing enhancements. It will be appropriate for student and faculty use. Staff and course directors/coordinators will need to use the standard version in order to access the full functionality required by their more sophisticated tasks.

It is possible to use other browsers but we cannot guarantee that all functions will work when using non-supported browsers. A message to this effect will be displayed to users of non-supported browsers. LCMS+ reserves the right to discontinue support for browsers that are obsolete by generally accepted business standards.

Note: we recommend that administrators use Firefox, as some of the administrative functions have not been optimized for other browsers.