For Course Directors

LCMS+ can help you:

  • Easily locate your events and upload your materials
  • Capture feedback and communicate with students
  • Manage various student cohorts that exist within each course
  • Simplify the creation of new courses and reuse content from previous courses with our course rollover function
  • Easily handle repeating events and highly structured sets of events

With these tools:

  • A comprehensive, integrated exam system which can deliver traditional exams, TBL events, and clinical skills assessment
  • A Patient Encounter Tracking (logging) system which links to courses and ties back to goals and objectives for accreditation reporting. This system can track duty hours, patient encounters, diagnostic conditions and procedures.
  • Course check list provides a streamlined interface and contextual suggestions to simplify the setup process for new courses
  • Automated and flexible peer evaluation tool for small groups
  • Scorecard to track all grades in a course, tied to the exam system
  • Linked events, repeating events and repeating linked events that can be created and modified quickly
  • Auto email notification of upcoming events

 

Have more questions? Check out what other Course Directors have asked us:

We currently have separate systems to manage course content, examinations and evaluation. This creates several inefficiencies and lost opportunities to track data. It looks like LCMS+ can manage these functions from within a single platform?

Yes - LCMS+ performs all three tasks that you describe from within a single platform. That’s a reflection of our core belief that technology solutions must be fully integrated to be fully effective. As a result, we are able to centrally manage all of this data at the course level and tie it all back to goals and objectives. This also allows course directors to log on to one system for a complete view of their course.

We need a student-centered system. Does LCMS+ enable students to log into to a personalized space where they can see their schedule on a calendar and access course information including learning goals, instructional activities, and all reading materials?

Yes! This is the paradigm for our whole system – it’s a calendar-based approach to learning and curriculum management.

Think about it – what’s our most common frame of reference when we’re dealing with school or work? We ask, “What do I have to do today, tomorrow, next week? And what tools or resources do I need to get that done?” Giving you the answers to those questions in a fast and flexible way is what LCMS+ is all about.

All users have the option of viewing their personalized calendar or the comprehensive calendar. This can be defined in the user’s preferences, or in real time via a checkbox on the calendar.

Course materials are stored in both the main course screen and the event screens. Introductory material is normally posted in the course screen, and the actual content for an event is normally posted directly to the event. There are reports and tools to see all the material posted to the course, and materials can also be distributed via course announcements.

Each event screen has options for the student to view the goals and objectives, competencies and session objectives. The course screen has reports to show the all of the goals and objectives for the course.

Students also have a reminder function at the bottom of the home screen that tells them how many documents have been uploaded for them that they have not yet downloaded. This links to a detailed list of the documents and enables the student to go directly to the event for the document, or to just download the document.

In the course and event screen, documents that have not yet been downloaded by the student appear in bold, and a count of not-yet-downloaded documents is provided.

We are interested in how LCMS+ can help with curricular mapping. Many systems seem to be limited by the amount of time and oversight required for data maintenance. How does LCMS+ improve upon these tools?

Collecting the granular data is time-consuming. But the better your data, the better your results – and the better your system will serve you, day-in and day-out.

Interestingly, we have found that only about 15-20% of the curriculum changes between years (or sections). So once you get the data in, the LCMS+ course rollover system makes course maintenance much quicker and easier.

Our course rollover system copies all of the data from a previous instance of a course into a new instance. This preserves goals and objectives, course materials, faculty and staff assignments and other key data that used to be entered manually. Every time.

LCMS+ also features management functions to allow course coordinators to more easily adjust the course after rollover. On average, it now takes about a day and a half for a course coordinator to roll over and adjust a 10- to 15-week course. We continually refine this process based on internal analysis as well as user feedback.

Our course directors need a user-friendly way to tap into question banks to create and administer nearly all their exams via web-based testing. Does your system enable this service?

It sure does. Course directors can search through all questions that have been created in the system to build a customized question bank for their course. This customized question bank is then available for all exams created within the course. There is also an option that lets faculty create questions based on their lecture, and these questions are sent directly to the course question bank.

We employ a clerkship lottery to assign rising M3 students to numerous rotations and sites. Does your system have a feature that would allow this sort of scheduling?

Yes. LCMS+ provides a lottery system that allows users to rank-order their preferences from a defined list of courses. The system then allocates space in the courses based on the student’s rank-order, and it will randomly select from the pool of equal rank-orders in the case of over-subscription.

Our lottery module also has a first-come, first-serve option, called a signup sheet, to augment the rank-order functionality. Students will see both the signup sheets and lotteries in the reminder window each time they log in to the system for ease of access.

Administrative and support staff currently spend a lot of time manually reserving and tracking room assignments for teaching activities and student study room usage. Does LCMS+ have a feature for reserving and scheduling teaching and learning space?

Yes. LCMS+ offers a room tracking system that allows you to define all your learning spaces and specify the campus or other special location.

Each event must be assigned one of these locations. The system then uses this information to check for scheduling conflicts. Most users cannot double-book a room, but there is a special group that is allowed to create and/or resolve conflicts. (Conflicts may be necessary, for example, if two classes are taking a proctored exam in the same large group area.) Rooms can also be flagged as exempt from the conflict logic (i.e, ‘main quad’, etc.).

If you enter the required data into the room definition, LCMS+ will also link to Google Maps to provide a map and directions for any event.

Our students are required to track their satisfactory performance on a variety of procedures. Does your system have a function for logging procedures and/or tracking learning portfolios?

Yes. LCMS+ gives you a patient encounter tracking system (PET) that tracks procedures and patient types that is tied back to the course. This allows course directors to track the student’s progress. The system also logs duty hours to ensure compliance with local laws (this can be customized according to state regulations).

LCMS+ also offers a customizable portfolio that can track documents in various folders or categories.

It would be helpful if our students could get prompt feedback on how they have performed on examinations, especially for formative assessment activities. Does your system have this feature?

Yes. In LCMS+, exams can be set up with a number of feedback settings, such as:

  • No feedback
  • List of questions answered
  • List of questions answered + response
  • List of questions answered + response + correctness
  • Option to generate a customized PDF document that can be downloaded by the student or emailed to them.

In addition, super-immediate feedback (SIF) is an option that allows students to see feedback on questions and answers as they are taking an exam. SIF helps you turn the exam system into a learning tool so your students don’t just see the correct answers – they can actually understand why their answers were right or wrong.

Our students frequently neglect to complete evaluations of their learning experiences and of the faculty. Does your system have a mechanism for sending out customized evaluations to students with email reminders to increase their participation?

Yes. The LCMS+ evaluation system sends out a reminder when an evaluation becomes active, with a link back to the evaluation. Additional reminders can be sent out at ‘x’ number of days. Additionally, every time a student logs onto the system, a reminder screen is presented if there are any overdue evaluations, exams, make up exams (for absences), new lottery or course signups, etc. Evaluations can be sent on-demand or fully scheduled and automated, or you can do them both ways.

You can ask students to evaluate each instance of contact with a particular faculty member, or you can issue a summary evaluation. For example, if a student has seen the same instructor five times over the period of the evaluation, you can allow them to evaluate the instructor for all those contacts at once. in either case, the student receives a link back to the learning event(s) for that instructor so they can refresh their memory and review content. Students and administrators alike repeatedly cite this critical feature as one of their favorite parts of LCMS+.

Does LCMS+ offer tools for annotation of text and video?

This is usually accomplished via tools that reside on the student’s system. We do have an option to create audio/visual versions of presentations integrated with source material which can then be annotated.

Can I use LCMS+ on a Mac? What about a Linux machine? Will it work with my favorite browser?

LCMS+ works on any current desktop operating system such as Windows, Mac or Linux running a current version of any major browser (Firefox, Chrome, Safari, IE, Opera). We recommend a minimum of 1GB Ram. LCMS+ is delivered entirely by browser; no desktop client other than a current major browser is required (see below for options). LCMS+ does not require flash, java, or any other browser add-ons.

All supported browsers must be a current version of the browser, meaning a version that is no more than 12 months old. The only exception is a browser that is no longer supported by the browser vendor but is still on our list (Example: IE7).

As of January 2015, the following browsers are supported (current versions unless otherwise specified below):

  • Firefox on Windows, Mac, Linux – this is our preferred browser, and the one we recommend
  • Chrome on Windows, Mac, Linux, Android
  • IE11 on Windows (older versions of IE for basic student functionality ONLY)
  • Opera on Windows, Mac, Linux
  • Safari on Mac, PC, and iPad/iPhone*

It is possible to use other browsers but we cannot guarantee that all functions will work on non-supported browsers. A message to this effect will be displayed to users of non-supported browsers. LCMS+ reserves the right to discontinue support for browsers that are obsolete by generally accepted business standards.

Note: we recommend that administrators use Firefox, as some of the administrative functions have not been optimized for other browsers.

*A basic mobile/tablet version of LCMS+ is currently undergoing enhancements. It will be appropriate for student and faculty use. Staff and course directors/coordinators will need to use the standard version in order to access the full functionality required by their more sophisticated tasks.

 

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